The following is a broad overview of the ACS Freight System's capabilities. To list everything in detail, we'd need two internets!
Our software is fully customizable to your requirements, and has been designed with rapid data capture and entity lookups in mind.
We offer site or cloud-hosted solutions, allowing you to choose the perfect operational mode to suit your I.T. infrastructure.
This individualization of the freight process in software-based management in line with your unique operational requirements, together with our focus on reliability and ease of use truly allows us to proudly boast that the ACS System is "Freight Software for Happy People."
In addition to handling the full gamut of documentation and procedures required to bring goods into South Africa, Advanced Customs Solutions’ Import Clearing System enables an electronic “Harmonised Customs Tariff Book”, together with explanatory notes, an alphabetical index search for tariff headings and a very comprehensive tariff description word search, as well as a chemical inventory and duty calculations (on-screen and hard copy) for the convenience of our clients, making never-before-heard-of efficiencies possible.
Data is presented so that all related trade agreements, schedules and ancillary documentation requirements are visible on a single line pertaining to each tariff.
In addition, currency and metric conversions are available to facilitate the computation process and an electronic customs code look-up facility, linked directly to our Freight System, is part of the package.
Our import clearing solution is also capable of multi-invoice, multi-currency, multi-duty type and multi-supplier capabilities for all transport modes – air, sea, road, rail, post, courier and multi-modal.
We feature a parts library and commodity listing as well as various types of landed costings.
Fully-automatic and anti-dumping duty rebate calculations and trade agreements covering Southern African Development Community (SADC) Malawi and Zimbabwe and European Union (EU) trade agreements are at your fingertips.
In addition, cost-of-repair calculations and provisional payment deposit and RIB/RIT acquittal control systems are available.
Finally, you have access to customer shipment monitoring and tracking and you can manage your business by means of various customisable operational, financial and management statistical reports, be these on-screen or for hard-copy record-keeping/customer elucidation. In the event of repeat custom, you can also access a shipment library for ease of reference.
The ACS Exports module provides the same ease of use and rich functionality as our Import Clearing module.
Integrated Electronic Harmonised Tariff together with various Chambers of Commerce Certificates of Origin/Affidavits, certified Country of Origin forms, Appendix B’s – combined Certificate of Value/Origin and Invoice, file cover sheets and pre-advices as well as digital and hard-copy customisable reporting.
Our ever popular RCG Electronic manifets reporting module has become a favourite amongst clearing agents, Transporters and forwarders alike.
Fully intergrated with our customs clearing module allowing data transfer from the customs clearing side into the Manifest and visa versa. With easy to use functonalities, SARS approved Barcodes, Full reporting and EDI capabilities. We also go the extra mile to assist you or your clients, Transporters to easily register and become compliant with SARS requirements.
This software module incorporates manual capture of non-native import files, automated duty type (WH, WE, XIB & XRW) file storage, imports (duty types XDP, XGR, XIR, XIB & XRW) and exports (duty types XE, ZE) integration, a “FIFO” (first-in-first-out) facility, a comprehensive bond store register and storage calculation, proportionally based on weight and/or volume per period.
Special attention has been given to Shipping Line and NVOCC usage and incorporates simple, single screen capture of master/all house bills, a cost facility (including gross charges, cost charges, exchange rate paid at and revenue/profit per house bill), a MAS system, an inbound manifest, delivery release orders, release letters, shipped on –boards, arrival notifications and revenue reports.
Our digital Tariff Book contains all the current rates and duties for all schedules stipulated by SARS and South African legislation. In addition, you have quick and easy access to a searchable index when framing entries, and duty calculations are handled for you automatically.
Advanced Customs Solutions' Invoicing System offers automatic invoicing (SAD500, DA6000, groupages/break bulks and exports), debtor profiles, manual/free-format invoicing and includes multiple invoice models, for any operational or cargo transport mode.
Our one-of-a-kind online Tracking System allows you to track the status of your shipments in real time, from anywhere and from any device. Detailed information on each shipment is provided along with a searching function and date and shipping mode filtering. One-click access to declaration and EDI status documents, delivered to you in PDF format, allows you to archive your documentation with ease. In addition, the system can automatically e-mail the documentation to you or your staff, saving time and effort. Since the infrastructure and data is handled by us, it also serves as an emergency document facility for you to access yourclearance history in the event that your business suffers an interruption.
ACS offers the option of a cloud-based solution. That means that you do not have to maintain a server computer of your own; instead, the software, database and comms/power infrastructure is hosted by one of our technical partners.
The advantage of a cloud-based solution is that you are guaranteed to always be able to access your software and data, nor do you have to worry about infrastructure outages. You can work from anywhere in the world, all you need is a laptop and an internet connection!
ACS is the only Clearing Software company to offer an integrated accounting system as an option. Our accounting module is fully featured and seamlessly integrates with your Freight System's operational data store and debtors and creditors to provide you with all the financial and reporting tools you need to run your business, including many extras that are specifically designed for Clearing Agents.
No longer do you have to mission with complex and hard-to-integrate proprietary accounting packages (although we do support those for companies who rely on them). Our accounting mdule is specifically designed with ease of use and the needs of the freight industry in mind and takes the guesswork and worry out of bookkeeping.
This module of the Accounting system efficiently manages your company's expenditures, saving time and cash.
This accounting module provides a reliable and easy-to-use means of managing the entire accounts receivable process.
The General Ledger accounting module gives you an accurate image of your business performance as well as your financial reports. It allows easy access to core financial performance indicators such as total expenses and income calculations.
Our accounting system adds many value-added features designed specifically for our industry and the way you do business, saving you time, reducing human error and drastically increasing productivity and accuracy.
Our banking module has all the resources you need for money transfers and adjustments
We care about our customers. They pay the bills, after all! ACS is committed to providing the best, hands-on, personalised service in the industry. We like to boast that it is our software that sets us apart (and it does!) but it is really our focus on avoiding issues and solving any problems rapidly that makes us tick. Happy, productive customers make us happy and productive!
With ACS, you are assured of only the best, most knowledgable industry and product experts who are at your call to help you with any problem you might face in the course of business.
Our technicians are available to set up your Freight System and client PCs so you can hit the ground running. On-site configuration services are just one of the benefits of working with us, and we are always happy to help customers who drop by with a problem.
Our seven-day-a-week help line gives you the peace of mind of assistance in a pinch. Our product specialists are always on call to give you advice or to perform remote assistance, directly on your computer screen, if necessary.
What use is great software if you don't know how it (or the industry behind it) functions? Teaching is often the best way of learning what does and doesn't work for our customers. We kill two birds with one stone by offering a free training service as part of our sign-on package where you and your staff can receive hands-on training by one of our product specialists. That way, you not only receive valuable training and insight about customs clearing procedures, but also how to use our software to get it all done. Sharp!